invoice template

For freelancers, the act of invoicing clients should not be delicate. It is essential for freelancers, especially graphic designers, to set up an invoicing system for proper invoicing, ideally, they... Pick the best invoicing software for your contracting business by comparing the best 11 invoicing software curated referring the user reviews on various platform.

Quantity - The number of goods or provided should be clearly stated. Invoice Date - This is the date that the invoice was created and sent to the customer. Space - Leave plenty of white space to make the invoice easier to read and understand.

Why Cash is King

It may be different from the delivery or shipping address if you have a separate warehouse, and it is always essential to differentiate these addresses. Of course, sometimes it may be the same address, which is great and avoids confusion. The date of delivery is when you provided or completed or delivered the goods to the customer. If this is not like the issue date, you must indicate these two on the invoice. For example, you could offer a discount for anyone that pays within ten days of receiving the invoice or 20 days before the due date.

This is ideal for your business as you can choose the most affordable plan to suit your needs best. These types of invoices are generally used for international shipments and can serve in front of customs. This type of invoice notes the sale between the merchant and the customer.

How to create an invoice: A step-by-step guide

There isn’t any single specific format when it comes to invoices. Issuing one allows you to actually “Delete,” the amount of the invoice that is already recorded in your financial books, without necessarily deleting the invoice itself. Additionally, if you are going to change the series, you should always ensure that you do not repeat or exclude some numbers. This means that in case your last number was 023, then the next number must include 024. As we said before, the invoice numbers should be assigned sequentially, and then the number should keep increasing as the invoices increase.

How do you invoice for a beginner?

  1. An invoice number.
  2. Dates.
  3. Payment terms.
  4. Your contact information.
  5. A description of the goods/services provided.
  6. A cost breakdown and total cost.

Ultimately, assigning unique invoice numbers is essential in getting organized for proper tracking and accurate reporting. Include the tax details that apply to the sale, which vary depending on the country’s regulations, local tax rate, type of business, and other factors. Typically, when an invoice has multiple line items, the total tax liability is calculated for the final invoice amount and displayed at the bottom. You can split the tax amount according to the different tax groups the billable items fall under, instead of calculating the tax on each item. For instance, if you are invoicing for a fence you built, list the cost of all the fencing boards and nails along with the time spent on the project.

Online invoicing vs. paper invoicing

You may choose to collect half of the payment upfront or partial payments over time or require immediate payment upon completion. A bill refers to a document of sale wherein customers pay immediately. Customers may also use the term “bill” to describe a request for payment due to their Supplier. In this post, we’ll explore the purpose of invoices for business and provide an example of a standard invoice. You can also take a look at our invoice generator, which will help you set up invoices for your small business. If you’re one of those freelancers who puts off invoicing because it’s no fun, then you’re going to run into trouble with getting paid on time.

If you’ve recently started a new Invoicing Guides and Tips for dummies and aren’t sure how to create an invoice from scratch, this post will help you get started with invoicing on the right foot. Branded Templates Get a bundle of templates that match your brand. Branded Templates new Get a bundle of templates that match your brand. To date, millions of dollars have been paid through Square Invoices.

Template Creation Service Save time and let us create your templates for you. We hope that this article has helped answer any of your questions about invoicing. At Easy Business App, we have a range of - tools, including payroll and invoicing solutions, designed to help you with your business, including special rates for accountants. If you’re not registered for GST, there is no need to include GST on your invoice and no need for a tax invoice.

Furthermore, you can track your payments wherever you go, at any time, and on any device including a computer, smartphone, or tablet. With QuickBooks Online Accounting Software, you can easily check which customers have made payments and which customers are yet to pay. Online invoices using in-built styling options to match your brand identity. There are many different invoice payment terms, so it’s important to choose the right payment terms for your business. The chart below shows some of the common payment terms you may choose.

With Zoho Invoice, you get to choose from a wide range of customizable invoice templates, automate your payment reminders, and collect payments online seamlessly. While you are busy perfecting your products and services to fulfill your customers’ expectations, Zoho Invoice will take care of your invoicing process and help you get paid on time. Online invoicing software helps you create professional invoices both in the office and on the go, and can significantly reduce the threat of human errors. With efficient online invoicing software, it takes a few clicks to send invoices online in a matter of seconds and collect payments automatically. It enables your clients to select their preferred currency and language, making your business entering the global marketplace much more convenient. On the whole, from ensuring accurate billings to providing positive brand reinforcement, online invoicing software has a lot to offer.


Fill out the description field on what exactly you’re billing the client for. You also have the option to set the invoice as recurring. You can add any current projects or tasks you’re currently working on.